Accreditation of a representative office of a foreign company in Russia

Accreditation of a representative office

 

Law Firm “PRIORITET” performs “turn-key” legal services on accreditation of the representative offices of the foreign legal entities in Russia, including the accreditation in the regions of the Russian Federation.

A representative office of a foreign legal entity in Russia may be established based on the permission of the Russian accreditation authorities only.  Accreditation of the representative office may be initially performed for 1, 2 or 3-year term, which may be extended further.

 

Our services on accreditation and registration of a representative office of a foreign legal entity shall include the following:

1. Preparation of the set of documents in accordance with the legislation of the Russian Federation;
2. Accreditation of the representative office of the foreign legal entity with the State Registration Chamber under the Ministry of Justice of the Russian Federation;
3. Design of the seal sketch and its registration with the State Registration Chamber; arrange for the seal production;
4. Tax registration of the representative office;
5. Registration of the representative with the state statistics authorities (Rosstat) and obtaining of the respective informational letter from the Rosstat (with OKVED codes for the representative office);
6. Registration of the representative office with the Social Insurance Fund;
7. Registration of the representative office with the Fund of the Obligatory Medicals Insurance;
8. Registration of the representative office with the Pension Fund;
9. Opening the bank account for the representative office (with one of the banks-partners);
10. Notification of the tax authorities concerning the bank accounts opened for the representative office.

 

Expenses related to the representative office accreditation and registration:

 

(1) Our fees for the legal assistance in the representative office accreditation is RUB 40 000 (approx USD 1 300).

 

(2) Accreditation fee of the State Registration Chamber (for the representative office accreditation and its enrollment in to the State Register of the Accredited Representative offices of the foreign legal entities in Russia):

 

For 1-year term accreditation – RUB 30 000 (approx USD 1 000)

For 2-year term accreditation – RUB 60 000 (approx USD 2 000)

For 3-year term accreditation – RUB 75 000 (approx USD 2 500)

 

Additional fee of the State Registration Chamber for the expedited accreditation process (7 business days) – RUB 15 000 (approx USD 500).

 

(3) Expenses for the notary certification of the documents, their translation into Russian, production of the seal for the representative office, etc. shall not exceed RUB 20 000-25 000 (approx USD 700 - 900).

 

Timing :

-        Accreditation of the representative office with the State Registration Chamber – 21 business days (expedited accreditation process - 7 business days);

-        Producing the seal of the representative office – 2-3 days;

-        Tax registration – 7-10 days;

-        Registration with the Rosstat and obtaining OKVED codes  – 2 days;

-        Registration of the representative office with the social (non-budgetary) funds – 3-5 days.

 

 

List of documents required the representative office establishment and accreditation:

 

No.	Document	To be provided by
1.	Constituent documents of the Company (Memorandum & Articles of Association, Statute, or By-Laws depending on the jurisdiction)	Company
2.	Extract from the Trade / Commercial Register or Certificate of Incorporation depending on the jurisdiction	Company
3.	Tax certificate containing the official tax registration number assigned to the Company ( valid for 3 months from the date of issue)	Company
4.	Bank Reference Letter (should be addressed to “The State Registration Chamber of the Ministry of Justice of the Russian Federation”) - valid for 6 months from the date of issue	Company
5.	Decision of the Board of Directors (of another Management body of the Company) on Representative office establishment	Company on the basis of a draft to be prepared by Provider
6.	Regulations of the Representative office	Company on the basis of a draft to be prepared by Provider
7.	Power of Attorney for Head of the Representative office	Company on the basis of a draft to be prepared by Provider
8.	Recommendation letters from the Russian partners (shall be provided 2 or more letters from the Russian legal entities being the partners of the foreign legal entity establishing a representative office)	Company (sample letter of guarantee may be prepared by the Provider)
9 .	Power of Attorney for Provider (with powers on Representative office registration)	Company on the basis of a draft to be prepared by Provider
1 0 .	Documents for the office premises where the Representative office will be located (a letter of guarantee from the landlord and ownership certificate for premises)	Company (sample letter of guarantee may be prepared by the Provider)
1 1 .	Applications, forms, cards to be submitted to the accreditation and registration / tax authorities	Provider

 

Documents originated in a foreign jurisdiction should be certified by a notary public and legalized or apostilled abroad. The documents filed with the RussianState authorities shall have the Russian translation certified by a Russian notary public. All documents executed abroad shall be valid in Russia not more than 1 year from the date of their execution (apart from the documents indicated in clauses 3 and 4 of the above list).